How To Become A Chapter

Chapter Formation

MEMBERS: A Chapter group must consist of a minimum of ten members.
All members of an Arizona Quilters Guild Chapter MUST belong to the Arizona Quilters Guild. This is accomplished by the payment of annual dues to AQG; see the Join AQG webpage for current membership dues. THERE ARE NO EXCEPTIONS TO THIS RULE.

NAME: All new groups must select a name that will be unique to Arizona Quilters Guild, in accordance with ARTICLE III of the AQG Bylaws.

CHAIRPERSONS: AQG does not require a Chapter to elect a Chapter Chair or other officers. However, if there is no Chapter Chair, a contact person is required. The name, address, phone number and email address of the contact or Chapter Chair must be reported to the Board of Directors. The AQG Board communicates with the Chapter through this person and will refer interested quilters in the area to her/him for information.

MEETING TIMES and DATES: Meeting times and dates for any Chapter group should fit the needs of its members and may change at the discretion of those members

PROGRAM: Activities should be selected and carried out in accordance with each Chapter's needs and desires. In addition, AQG offers classes with National Quilting Educators, Traveling Teachers lectures and classes, and a Speakers Bureau resource list.

ATTENDANCE: Chapter members are not required to attend every meeting. AQG stresses the voluntary nature of the organization, but encourages members to attend and be active. All Chapter meetings are to remain open to AQG members. As stated in Article III of the Bylaws, an individual may attend the meeting of any given Chapter three times before being required to join AQG. It will be the responsibility of the Chapter to enforce this policy. If a meeting space becomes too small to accommodate the Chapter members, it is the Chapter's responsibility to seek out another facility that will meet its needs.

DUES: All Chapter members must pay AQG dues to remain in good standing; this membership is renewable by Jun 30th each year. Chapters are not required to have local dues; that decision rests with the individual Chapter according to its needs.


In accordance with Arizona Quilters Guild Bylaws, Article III, Chapters are asked to do the following:

  • Be represented by at least one member at the annual Chapter Chair meetings.  The Spring meeting is usually held on the first Saturday in February; the Fall meeting is usually held on the first Saturday in September.  Attendence at one meeting per membership year is required; attandance at both meetings is encouraged. The AQG Board considers this meeting extremely important. It is our opportunity to provide updated information to each Chapter, and also to get feedback from the Chapters on various timely issues. Each Chapter is required to send at least one representative, additional Chapter representatives may be specifically invited depending on the agenda topics.

  • Inform the AQG Board of the Chapter representative's name, address, phone number, email address as soon as the new Chapter is formed. Thereafter, the Board should be notified immediately whenever any change is made to the Chapter representative and/or the Chapter officers.  A form is available for this purpose.

  • Submit mandatory financial reports to the AQG Treasurer by February 15th for the period July 1 through December 30th and by August 15th for the period January 15th through June 30th. REPORTS ARE REQUIRED FOR EACH CHAPTER whether or not it has a treasury. A form is available for this purpose.

  • Submit a report on a regular basis of the Chapter's events and activities to The Patchwork Chatter, the Arizona Quilters Guild newsletter.

  • Advise each new Chapter member that the Arizona Quilters Guild Bylaws can be found online here. These Bylaws govern the actions of the AQG Board of Directors.

General Expectations

The involvement of the Chapters in the Arizona Quilters Guild will directly affect is ability to grow, benefit all members, and meet its goals. The strength of the Guild lies in the contributions of all members. In support of the organization, Chapters are encouraged to:

  • Attend the Annual Business Meeting held each fall in the Phoenix metropolitan area
  • Attend the Annual Regional Membership Meeting held each spring at various locations around Arizona
  • Participate in Show-and-Tell and the President's Challenge at either of the statewide membership meetings
  • Host a Spring or Fall National Education event or Traveling Teacher program
  • Attend National Education classes and lectures
  • Participate in the annual Quilt Arizona! Quilt Show by sharing quilts and serving as volunteers
  • Assist in fundraising activities, such as the Quilt Auction
  • Initiate activities between other AQG Chapters


To Obtain a Chapter Charter

If desired, AQG Board members will meet with a prospective group and answer any questions about affiliation with the Arizona Quilters Guild. Once the group understands the requirements and benefits of AQG membership, and all members desire to formalize their commitment, a written letter requesting a Charter must be sent to the AQG Board. Following receipt of the letter, the Charter will be granted before the general membership at the next AQG statewide meeting. Statewide meetings are held in the fall, (the Annual Business Meeting is required by the Bylaws and must be held in the Phoenix area), and the spring meeting, which may be held outside the Phoenix Area.

Chapter Application Form

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